Engineering and Manufacturing of Plants Equipments
April 23, 2018 internal web
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Human Resource Development
The main task of the HRD module is the calculation of the periodic payroll. Employee salaries consist of many separate components that can be automatically calculated using the appropriate module(s), e.g. basig salary, incentives, employee insurance, income tax, etc.
Another important issue is the storage of historical employee information for statiscal and other purposes.Besides data that is related to the payroll, other employee data such as schooling, working experience and family background can also be stored. One of the strengths of the JS Systems HRD modules is the powerful and easy-to-use report generator. Manually gathering and categorizing hundreds of employee data just to create one report is a thing of the past. A few multiple choise menus help you to create statitiscal, monthly, yearly and other reports on all data stored in the system.

Employee Information System
This module is designed to store all relevant data of an employee, such as: name, address, employment date, department, and so forth. In addition it is possible to design screens to store almost any kind of information regarding the employee. This data can be viuwed historically (e.g. when did the employee change department) or as multiple data per employee (e.g. one set of data for each course that was attended).

HRD Report Generator
The ‘Employee Information System’ includes a report generator for flexible data retrieval. Report can be applied to either all or a selection of the data. Furthermore the orther of the lines and the fields to be displayed can be changed. Possible report layouts include:
? Multi – line several lines per employee
? Row Table format with one line per employee
? Summary Totals by division, branch office, etc.
? Half / Full page Half or full page of employee data
? Statitiscal Sort employees by age, income, position, etc. and display it in either a table or graphical.

During the implementation by a system engineer, JS Systems will assist in setting up a maximum of five employee data screens and twenty report (total for all HRD modules). The implementation also includes training on how to modify the screens and report yourself. Additional assistance can be provided by our help desk.

Monthly Payroll and Salary
The periodic payroll calculation is a tedieus and time-consuming job for the HRD officer. JS System offers a fully automated system for creating the payroll without losing control over individual payments. The HRD officer has the ability to check and implement chages on the calculation for each and every income and deduction per employee.
Since all data is stored by date all previous payment data can be checked easily, even if the employee has all ready changed salary or left the company.
The HRD modules are protected by a powerfull password system. Whit this system it is possible to set which users are allowed to use which functions. On top of that all reports and data entry screens can be limited such that a user can only see/modify data for predefined departments or positions. E.g. user A is only allowed to see employee salaries until the level operator, not for managers up.
This module is complemented by an export function for automatic payment through the following bank: ‘BCA’ and ‘Bank Niaga’. Other bank are available on request.
The reporting facilities use the standart report generator included with all HRD modules. The most used report include: Monthly Salary Slip, Monthly Salary Report, Comparative Salary report and Yearly Salary Report.

Leave and Attendance Control
Leave and attendance data is relevant for calculating salary items such as overtime, transport incentive and leave deduiction. The information can also be used to analyze employee absence and for statitiscal reports. This module provides five ways to enter attendance data:
? Monthly/Weekly employee total (how many days sick, holiday, etc.)
? One month/week’s details per employee; similar to a check clock card.
? Daily attendance for all employees in one department.
? Vouchers for approved overtime and absence.
? Enter schedule for all employees in one shift / group. Scheduled attendance can be matched to actual attendance using the previous methods of entry.

The leave and attedance data will be closed weekly or monthly according the payroll system used. The overtime calculation uses the standart system of ‘11/2, 2, 3, and 4 times basic overtime rate’. Other overtime calculations available on request.
The reporting facilities use the standart report generator included with all HRD modules. Example report are Yearly Employee Absence Card and Monthly Overtime by Department Report.
This module can be extended to use automatic data collection with a barcode or magnetic strip reader (not standart included).

Employee Insurance Calculation
The nationwide employee insurance system is based on a fixed percentege of the employee’s basic salary (e.g. ‘Jamsostek’ ) or it can be a fixed amount depanding on the marital status (e.g. ‘Aske’). Multiple system of calculation (insurance packages) are supported by this module. During the payroll calculation the correct package for each employee is automatically calculated.
This module automatically separates the total amount in the three component required for the correct income tax calculation.
The reporting facilities use the standart report generator included with all HRD modules. The most used reports include: Monthly Employee Insuranse Payment and Employee Movement Report.

Income Tax Calculation
As with all taxes, calculating income tax requires extensive knowledge and practical experience with the indonesian tax regulations. Especially when the company pays part or all of the employee income tax (‘Tunjangan Pph 21’) the monthly payments can no longer be calculated using a straight forward formula. Also to be taken in account are employees that leave early and thus may have paid too much income tax.
JS System has developed a special calculation method that reevaluates every month the income tax to prevent overpayment. It is possible to view on-screen or print-out the calculation used by the computer to get the maximum posible control over the payment of your income taxes.
It is posible to print the required yearly tax from, such as 1721-A and 1721-A1 directly from this system. Other report use the standart HRD report generator.

Production and Sales calculation
The calculation of incentives should be tailor-made according to the applicable regulations in your company. JS Systems uses a proprietary 4 GL language for guick and less error-prone programming of the algorithms. The result are automatically transferred to the monthly/weekly payroll.

Employee Account Receivable
This module is used to register employee loans and the terms of repayment. The monthly/weekly salary will automatically be deducted according to the system chosen. This module can also be used to enter one-time deductions for a (groups of) employee’s which will be deducted from the indicated salary.



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